INSTRUCTIONS TO AUTHORS
Manuscripts must be prepared in accordance with "Uniform requirements for Manuscripts submitted to Biomedical Journal" developed by International Committee of Medical Journal Editors (October 2001). The uniform requirements and specific requirement of International Journal of Tobacco and Oral Health (IJTOH) are summarized below. Before sending a manuscript contributors are requested to check for the latest instructions available.
THE EDITORIAL PROCESS
The manuscripts will be reviewed for possible publication with the understanding that they are being submitted to one journal at a time and have not been published, simultaneously submitted, or already accepted for publication elsewhere.newline The Editors review all submitted manuscripts initially. Manuscripts with insufficient originality, serious scientific flaws, or absence of importance of message are rejected. The journal will not return the unaccepted manuscripts.newline Other manuscripts are sent to two or more expert reviewers without revealing the identity of the authors to the reviewers. Within a period of eight to ten weeks, the contributors will be informed about the reviewers' comments and acceptance/rejection of manuscript. Articles accepted would be copy edited for grammar, punctuation, print style, and format. Page proofs will be sent to the first author, which has to be returned within 14 days. Correction received after that period may not be included. All manuscripts received are duly acknowledged.
PREPARATION OF THE MANUSCRIPT
Authors are advised to write in clear and simple English. The manuscript file must be prepared in Microsoft Word document 2003 file format (*.doc) and a 12 point Times New Roman font. Please do not use sophisticated formatting and page styles, as these lead to some problem in file processing. It should be typed in A4 size (212 × 297 mm) paper, with margins of 25 mm (1 inch) from all the four sides. Use 1.5 spacing throughout. Number pages consecutively, beginning with the title page. Each of the following sections of manuscript should start on a separate page: Title page, Abstract, Text, Acknowledgements, References, Tables, and Figures legends. Indent the first line of each paragraph. Abbreviation, symbols and acronyms must be given in full when first mentioned. Use only standard abbreviations. Avoid using them in the title and abstract. Avoid footnotes in the text.
TYPES OF MANUSCRIPTS AND WORD LIMITS
Sh4 ORIGINAL RESEARCH ARTICLE Eh4 newline Randomized controlled trials, intervention studies, studies of screening and diagnostic test, outcome studies, cost effectiveness analyses, case-control series and surveys with high response rate. Up to 2500 words excluding references and abstract and up to 30 references.newline Sh4 REVIEW ARTICLES Eh4 newline Systemic critical assessments of literature and data sources. Up to 3500 words excluding references and abstract and up to 35 references.newline Sh4 CASE REPORTS Eh4 newline Case report is a detailed report of the diagnosis, treatment, and follow-up of an individual patient and contains new / interesting / very rare / unique cases that may represent a previously un-described condition; unexpected and important association of two or more diseases; adverse or unexpected treatment response; or any other clinical observation based upon well-documented cases that provide important new information. Cases with clinical significance or implications will be given priority, whereas, mere reporting of a rare case may not be considered. Up to 2000 words excluding references and abstract and up to 10 references.newline Sh4 SHORT COMMUNICATION Eh4 newline Up to 1000 words excluding references and abstract and up to 5 references.newline Sh4 LETTER TO THE EDITOR Eh4 newline Should be short, decisive observation. They should not be preliminary observations that need a later paper for validation. Up to 400 words and 4 references.newline Announcements of conferences, meetings, courses, awards, and other items likely to be of interest to the readers should be submitted with the name and address of the person from whom additional information can be obtained. Up to 100 words.
All persons designated as authors should qualify for authorship, and all those who qualify should be listed. Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content. One or more authors should take responsibility for the integrity of the work as a whole, from inception to published article.
AUTHORSHIP CREDIT SHOULD BE BASED ONLY ON
1. Substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data; newline 2. Drafting the article or revising it critically for important intellectual content; and newline 3. Final approval of the version to be published.newline Conditions 1, 2, and 3 must all be met. Acquisition of funding, the collection of data, or general supervision of the research group, by themselves, do not justify authorship.newline The order of authorship on the byline should be a joint decision of the co-authors. Authors should be prepared to explain the order in which authors are listed. Once submitted the order cannot be changed without written consent of all the authors.newline For a study carried out in a single institute and for a review article, the number of authors should not exceed six. For a case report, the number of authors should not exceed four. For short communication, the number of authors should not be more than three. A justification should be included, if the number of authors exceeds these limits.newline Only those who have done substantial work in a particular field can write a review article. A short summary of the work done by the authors (s) in the field of review should accompany the manuscript. The journal expects the authors to give post-publication updates on the subject of review. The update should be brief, covering the advances in the field after the publication of article and should be sent as letter to editor, as and when major development occur in the field.
All manuscripts must be submitted by email to email@example.com. Manuscript must be accompanied by a covering letter to the Editor-in-Chief, including title and author(s) name and undertaking that it has not been published or submitted elsewhere. In case the manuscript was earlier submitted to some other Journal and was rejected.
The title page should carry: newline 1. Type of manuscript newline 2. The title of the article, which should be concise, but informative newline 3. Running title or short title not more than 50 characters newline 4. Name of the authors (the way it should appear in the journal), with his or her highest academic degree(s) and institutional affiliation newline 5. The name, address, phone numbers, facsimile numbers, and e-mail address of the contributor responsible for correspondence about the manuscript newline 6. The total number of pages, total number of photographs and word counts separately for abstract and for the text (excluding the references) newline 7. Source(s) of support in the form of grants, equipment, drugs, or all of these newline 8. If the manuscript was presented as part at a meeting, the organization, place, and exact date on which it was read newline
The abstract should be limited to 250 words. Do not use abbreviation, footnotes, references and authors' names. The abstract page should contain the following: newline 1. A summary of manuscript that is structural for Original Research Article [Background, Methods, Results, Conclusion]. newline 2. 3 to 5 keywords that will assist indexers in cross-indexing the article. Use terms from the Medical Subject Headings list from Index Medicus (MeSH) whenever possible. newline (http://www.nlm.nih.gov/mesh/MBrowser.html).
The main text of the article, beginning from Abstract till References (including tables) should be in this file. Do not include any information such as acknowledgement, your names in page headers, etc., in this file. Do not zip the files. Do not incorporate images in the file. If the file size is large, graphs can be submitted as images separately without incorporating them in the article file to reduce the size of the file. newline Manuscript Preparation for newline Sh4 Original Research Article Eh4 newline Organize the manuscript into following main headings: newline Sh4 Introduction Eh4: This should summarize the purpose and the rationale for the study. It should neither review the subject extensively nor should it have data or conclusions of the study. Sh4 Materials and Methods Eh4: This should include exact method or observation or experiment. If an apparatus is used, its manufacturer's name and address should be given in parenthesis. If the method is established, give reference but if the method is new, give enough information so that another author is able to perform it. If a drug is used, its generic name, dose and route of administration must be given. For patients, age, sex with mean age ± standard deviation must be given. Statistical method must be mentioned and specify any general computer program used. The Info system used should be clearly mentioned. Sh4 Results Eh4: It must be presented in the form of text, tables and illustrations. The contents of the tables should not be all repeated in the text. Instead, a reference to the table number may be given. Long articles may need sub-headings within some sections (especially the Results and Discussion parts) to clarify their contents. Sh4 Discussion Eh4: This should emphasize the present findings and the variations or similarities with other work done in the field by other workers. The detailed data should not be repeated in the discussion again. Sh4 Conclusion Eh4: Emphasize the new and important aspects of the study and the conclusions that follow from them. It must be mentioned whether the hypothesis mentioned in the article is true, false or no conclusions can be derived. Sh4 Review Article Eh4 newline Accurately record the sequence of development of a particular phase of dentistry. It should be brief but complete and provide documentation by references. Review articles include a unstructured abstract. newline Sh4 Case Report Article Eh4 newline Organize the manuscript into the following main headings: newline 1. A unstructured abstract and keywords newline 2. Introduction newline 3. Case report newline 4. Discussion newline Sh4 Short Communication & Letter to Editor Eh4 newline Letters of opinion about articles, short reports of clinical interest and other current topics are accepted for consideration for publication. The editor reserves the right to edit such letters and to use his discretion in their selection for publication.newline Announcements of conferences, meetings, courses, awards, and other items likely to be of interest to the readers should be submitted with the name and address of the person from whom additional information can be obtained. Up to 100 words.
As an appendix to the text, one or more statements should specify newline 1. Contributions that need acknowledging but do not justify authorship, such as general support by a departmental chair.newline 2. Acknowledgments of technical help.newline 3. Acknowledgments of financial and material support, which should specify the nature of the support. This should be the last page of the manuscript.newline
SOURCES OF FUNDING / CONFLICTS OF INTEREST
Authors must acknowledge and declare any sources of funding and potential conflicting interest, such as receiving funds or fees by, or holding stocks and shares in, an organization that may profit or lose through publication of your paper. Declaring a competing interest will not lead to automatic rejection of the paper, but we would like to be made aware of it.
All submitted manuscripts should be in the style of Vancouver Reference System. These should be numbered sequentially as superscripts in order of their appearance in the text and listed in a separate section following the text. List all authors when six or fewer; when seven or more, list the first six and add ";et al";. All published materials, including brief communications and letters to the editor must be cited in the References section. Manuscripts accepted but not yet published can also be included in the references; designate the Journal followed by 'in press' (in parentheses). References to unpublished material, such as personal communications and unpublished data, must be placed within the text and not cited in the references section. Personal communication and unpublished data must include the individual's name, location, and month and year of communication as appropriate. Use Index Medicus abbreviations for Journals that are indexed; if a Journal is not indexed, use full name. newline Sh4 JOURNAL Eh4 newline Motamedi MH, Hashemi HM, Shams MG, Nejad AN. Rehabilitation of war-injured patients with implants: analysis of 442 implants placed during a 6-year period. J Oral Maxillofac Surg 1999; 57(8):907-13.newline Sh4 BOOK Eh4 newline Torabinejad M, Walton RE. Principels and Practice of Endodontics. 3rd ed. Philadelphia: Saunders, 2002. p. 275-8. newline Sh4 CHAPTER FROM A BOOK Eh4 newline Berman LH, Hartwell GR. Diagnosis. In: Cohen S, Hargreaves KM. Pathways of the pulp. 9th ed. St Louis: Mosby Elsevier, 2006. p. 1-39. newline Sh4 DISSERTATIONS AND THESES Eh4 newline Polido WD. The evaluation of bone alterations around dental implants during the osseointegration period by direct digital radiography [thesis]. Porto Alegre (RS): School of Dentistry, Pontifical Catholic University of Rio Grande do Sul; 1997. newline Sh4 E-JOURNAL Eh4 newline Hasheminia SM, Shojai A. Assessment of canal configuration in maxillary first and second molars in the city of Isfahan, Iran. Inter J Dental Anthropol [Serial Online] 2005; 6:26-32. Available from: http://ijda.syllabapress.com/abstractsijda6.shtml [Cited December 10 2006]. newline Sh4 SITE REFERENCE Eh4 newline Kuraray Co. Clearfil SE Bond, Technical information. Available at: http://www.kuraray dental.com/downloads.php?type=technical [Cited December 11 2006]. newline Sh4 TABLES Eh4 newline Tables should be self-explanatory and should not duplicate textual material. newline • Tables with more than 10 columns and 25 rows are not acceptable. newline • Use only horizontal rules. newline • Type or print out each table with double spacing on a separate sheet of paper. If the table must be continued, repeat the title on a second sheet followed by "(contd.)". newline • Number tables, in Arabic numerals, consecutively in the order of their first citation in the text (for example: Table 1, Table 2, etc.) and placed on separate pages after the list of references with a brief title for each. newline • Place explanatory matter in footnotes, not in the heading. newline • Explain in footnotes all non-standard abbreviations that are used in each table. newline • Obtain permission for all fully borrowed, adapted, and modified tables and provide a credit line in the footnote. newline • For footnotes use the following symbols, in this sequence: *, †, ‡, §, ¦, **, ††, ‡‡
LEGENDS FOR ILLUSTRATION
Legends for the figures/images should be included at the end of the article file. Type or print out legends (maximum 40 words, excluding the credit line) for illustrations using double spacing, with Arabic numerals corresponding to the illustrations. newline • When symbols, arrows, numbers, or letters are used to identify parts of the illustrations, identify and explain each one clearly in the legend. newline • Explain the internal scale and identify the method of staining in photomicrographs.
Submit good quality color images. Figures should be numbered consecutively according to the order in which they have been first cited in the text (for example: Figure 1, Figure 2 or Fig. 1, Fig. 2 etc.). Symbols, arrows, or letters used in photomicrographs should contrast with the background and should be marked neatly with transfer type or by tissue overlay and not by pen. Titles and detailed explanations belong in the legends for illustrations not on the illustrations themselves. When graphs, scatter-grams or histograms are submitted the numerical data on which they are based should also be supplied. The photographs and figures should be trimmed to remove all the unwanted areas. If photographs of people are used, either the subjects must not be identifiable or their pictures must be accompanied by written permission to use the photograph. If a figure has been published, acknowledge the original source and submit written permission from the copyright holder to reproduce the material. A credit line should appear in the legend for figures for such figures. The Journal reserves the right to crop, rotate, reduce, or enlarge the photographs to an acceptable size. All image formats (jpeg, tiff, gif, bmp, png, eps, etc.) are acceptable; jpeg is most suitable. The images should be scanned at 300 dpi, size not more than 3x4 inches (or 1200x900 pixels), with only the necessary portion of the photographs. Wherever necessary, scan at greyscale (e.g. x-rays, ECGs). newline Sh4 For hard copies Eh4: newline Send sharp, glossy, un-mounted, colour photographic prints, with height of 4 inches and width of 6 inches. Each figure should have a label pasted (avoid use of liquid gum for pasting) on its back indicating the number of the figure, the running title, top of the figure and the legends of the figure. Do not write the contributor/s' name/s. Do not write on the back of figures, scratch, or mark them by using paper clips. Labels, numbers, and symbols should be clear and of uniform size. The lettering for figures should be large enough to be legible after reduction to fit the width of a printed column. newline Sh4 For soft copies Eh4: newline • Send on journal email address, or newline • Use a Compact Disc. There should be no other document, file, or material on the disc other than the images. Label the disc with first authors' name, short title of the article, type of image (eg. Jpeg, tiff), and file name.
CHECKLIST FOR AUTHORS
Cover letter newline Title page includes: Title, author(s) and affiliation(s), address, telephone and fax numbers of the corresponding author and keywords newline Article (Times New Roman, 12 fonts, 1.5 spaced) newline Abstract (Structured / Unstructured) newline Introduction newline Material and methods / Case Report newline Results / Case Report newline Discussion newline Acknowledgements, if any newline Sources of Funding / Conflicts of Interest newline References newline Tables newline Figure legends newline Figures newline Permission to reproduce any previously published material and patient permission to publish photographs newline Authors must make sure that their article is written in idiomatic English and that typing errors have been carefully eliminated. newline Sh4 Protection of Patients' Rights to Privacy Eh4 newline Identifying information should not be published in written descriptions, photographs, sonograms, CT scans, etc., and pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian) gives written informed consent for publication. Informed consent for this purpose requires that the patient be shown the manuscript to be published. When informed consent has been obtained, it should be indicated in the article and copy of the consent should be attached with the covering letter. Sending a revised manuscript While submitting newline Sh4 Sending a revised manuscript Eh4 newline While submitting a revised manuscript, contributors are requested to include, along with single copy of the final revised manuscript, a photocopy of the revised manuscript with the changes underlined in red and copy of the comments with the point to point clarification to each comment. The manuscript number should be mentioned without fail. The authors' form and copyright transfer form has to be submitted in original with the signatures of all the contributors at the time of submission of revised copy.
Upon acceptance of a paper for publication, the manuscript will be forwarded to the Production Editor who is responsible for the production of the journal. newline Sh4 Proof Corrections Eh4 newline The corresponding author will receive an email alert. A working email address must therefore be provided for the corresponding author. The proof can be downloaded as a PDF (portable document format) file. newline Acrobat Reader will be required in order to read this file. This software can be downloaded (free of charge) from the following web site: www.adobe.com/products/acrobat/readstep2.html This will enable the file to be opened, read on screen, and printed out in order for any corrections to be added. Further instructions will be sent with the proof. Hard copy proofs will be posted if no e-mail address is available; in your absence, please arrange for a colleague to access your e-mail to retrieve the proofs. Proofs must be returned to the Production Editor within three days of receipt. As changes to proofs are costly, we ask that you only correct typesetting errors. Excessive changes made by the author in the proofs, excluding typesetting errors, will be charged separately. Other than in exceptional circumstances, all illustrations are retained by the publisher. Please note that the author is responsible for all statements made in his work, including changes made by the copy editor.newline Sh4 Peer Review Process Eh4 newline All manuscripts are considered to be confidential. They are peer-reviewed by at least 2 anonymous reviewers selected by the Editorial Board. The corresponding author is notified as soon as possible of the editor decision to accept, reject, or require modifications. If the manuscript is completely acceptable according to the criteria set forth in these instructions, it is scheduled for the next available issue. newline Sh4 Plagiarism and Copyright violations Eh4 newline Plagiarism is defined as the wrongful appropriation, close imitation, or purloining and publication, of another author's language, thoughts, ideas, or expressions, and the representation of them as one's own original work. newline Sh4 Article printing charges Eh4 newline Upon acceptance, printing charges has to be paid within 2 weeks. Articles accepted for publication in IJPCDR will attract a nominal fee. newline Sh4 Keep the COPY RIGHT Transfer form Ready for SUBMISSION. Without this form, submission process cannot proceed. No Discrepancy will be entertained.Eh4
INTERNATIONAL JOURNAL OF TOBACCO AND ORAL HEALTH (IJTOH)
CONTRIBUTORS' AND COPYRIGHT FORM Manuscript Title: ______________________________________________________________________ ______________________________________________________________________ Manuscript number: ________________________ I / We certify that I/we have participated sufficiently in the intellectual content, conception and design of this work or the analysis and interpretation of the data (when applicable), as well as the writing of the manuscript, to take public responsibility for it and have agreed to have my/our name listed as a contributor. I/we believe the manuscript represents valid work. Neither this manuscript nor one with substantially similar content under my/our authorship has been published or is being considered for publication elsewhere, except as described in the covering letter. I/we certify that all the data collected during the study is presented in this manuscript and no data from the study has been or will be published separately. I/we attest that, if requested by the editors, I/we will provide the data/information or will cooperate fully in obtaining and providing the data/information on which the manuscript is based, for examination by the editors or their assignees. Financial interests, direct or indirect, that exist or may be perceived to exist for individual contributors in connection with the content of this paper have been disclosed in the cover letter. Sources of outside support of the project are named in the cover letter. I/We hereby transfer(s), assign(s), or otherwise convey(s) all copyright ownership, including any and all rights incidental thereto, exclusively to the International Journal of Tobacco and Oral Health, in the event that such work is published by the International Journal of Tobacco and Oral Health. International Journal of Tobacco and Oral Health shall own the work, including 1) copyright; 2) the right to grant permission to republish the article in whole or in part, with or without fee; 3) the right to produce preprints or reprints and translate into languages other than English for sale or free distribution; and 4) the right to republish the work in a collection of articles in any other mechanical or electronic format. We give the rights to the corresponding author to make necessary changes as per the request of the journal, do the rest of the correspondence on our behalf and he/she will act as the guarantor for the manuscript on our behalf. All persons who have made substantial contributions to the work reported in the manuscript, but who are not authors, are named in the Acknowledgment and have given me/us their written permission to be named. If I/we do not include an Acknowledgment that means I/we have not received substantial contributions from non-authors and no author has been omitted. Name of the Author(s) or contributor(s): 1. 2. 3. (up to three authors for short communication) 4 (up to four authors for case report) 5. 6. (up to six authors for original research and review article) Department, Institution of Individual author or contributor and kindly mention the contribution of each individual in the manuscript: 1. 2. 3. 4. 5. 6. Corresponding Author (with complete details): Source(s) of support : Conflicting Interest (If present, give more details): Signature and date: Author or contributor 1 Author or contributor 2 Author or contributor 3 Author or contributor 4 Author or contributor 5 Author or contributor 6